Data Licence Audits

A notice on COVID-19:

Given the heightened concerns surrounding the novel coronavirus (COVID-19), we want to take this opportunity reassure you that DQM GRC is delivering its data protection and privacy services in line with the latest guidance from the World Health Organisation and government authorities.  

If you’re considering our auditing services, rest assured that we can deliver these operations remotely for your organisation as necessary.

We are more than happy to accommodate your specific business needs and put together a plan that works for your organisation. Our high-quality services can be delivered in most scenarios, however extraordinary, whilst minimising the potential disruption to your business in this current climate.

You can find more information on our COVID-19 policy here.

Data Licence Audits of Third Parties

Verify royalty payments are being accurately reported

Data owners can be sure correct processes are in place for fair payment of file use. Recover lost revenues from undeclared or misreported returns

Understand the data controller to processor relationship

Understand if you are at risk as the Data Controller due to inadequate processes or security risks in operation at your resellers, licensees or 3rd Parties.

Improve 3rd Party relationships

An independent review can identify opportunities for improvements in the relationship between you and your licensees to benefit both parties in the future.

Ensure Licence terms are being properly followed

An expert independent view of how 3rd parties are operating the contract to ensure it is in line with the data owners’ terms and conditions

Product Detail

More and more organisations are entrusting their data to 3rd Parties either for them to licence and use or for them to manage on their behalf. 3rd party managers and processors can range from marketing service providers through to cloud based services.

New EU Legislation will make data processors and controllers jointly accountable for the appropriate controls and measures in place to protect customer data - so ensuring your 3rd parties are following your rules is essential.

Mis-licensing in the “data owner” industry is wide-spread and whilst much is unintentional the revenue loss to the data owner can be significant. That’s why over 80% of the UK’s leading commercial data owners trust us to independently audit their partner compliance.

Typically our revenue royalty audits provide a return on investment as well as enabling you, as the Data Controller to ensure your obligations under the Data Protection Act (2018) are being taken seriously and data is being managed securely.

Quick & Easy Setup

Our audit programmes typically start with a test audit to ensure that we have understood the terms of your licence or contract and have developed a suitable audit template to report on results. Most audits are 2 days on site so can be arranged usually within 28 days. We can also develop standards for 3rd Parties to operate to and then review their progress against the contract.

Skilled Auditors

All our audit team are trained Data Protection and  Data Security experts with most being ISO27001 Lead Auditors. ;We have now not only developed an unparalleled expertise in this market, but have also identified significant amounts of outstanding royalties for our clients.

Ongoing Reviews and Account Management

Ongoing regular reviews ensure any common themes or issues are understood. If required we can support  3rd Party remedial activity to improve data security and overall data protection compliance.

What our clients say:

“We’ve been using DQM GRC since 2008 to conduct an ambitious programme to ensure compliance with our licence and to ensure Royal Mail was getting fairly paid use of our IP. We were keen to use external help to enable us to audit as many of our Solution Providers as possible. Whilst overall compliance is pleasingly high, there were several instances of mislicensing that have required clarification with the terms of the licence and from which we have recovered unpaid fees.

DQM GRC has provided a responsive and efficient service over this time and their auditing has enabled us to recover significant revenues and ensured confidence in the licence.”

Royal Mail, Address Management Unit, owners of the Postal Address File (PAF)

For more information contact our sales team on 01494 442900 or use the contact form below


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If you are interested in any of our services then please either use the contact form or contact us via of the methods below:

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